3 Considerations for deep work ritualizing

3 Considerations for deep work ritualizing

Estimated reading time: 3 minutes, 44 seconds.

EntreGurus-Book-Deep Work-Cal NewportTODAY’S IDEA: 3 Considerations for deep work ritualizing

— From Deep Work: Rules for Focused Success in a Distracted World by Cal Newport

Cal Newport is a renowned focus guru and the author of the wonderful book Deep Work. He coined the term Deep Work and defines it as: “Professional activities performed in a state of distraction-free concentration that push your cognitive capabilities to their limit. These efforts create new value, improve your skill, and are hard to replicate.”

Newport says that creating a ritual is important to be able to work for long, uninterrupted—focused and very productive—stretches of time. He uses the examples of Pulitzer Prize-winning biographer Robert Caro and naturalist Charles Darwin, both of whom “didn’t deploy rituals to be weird; they did so because success in their work depended on their ability to go deep, again and again—there’s no way to win a Pulitzer Prize or conceive a grand theory without pushing your brain to its limit.”

Newport continues by pointing out that, “there’s no one correct deep work ritual—the right fit depends on both the person and the type of project pursued.” And he offers the following three points to consider as you build the ritual that best works for you:

1. Where you’ll work and for how long. “Your ritual needs to specify a location for your deep work efforts.” This particular location can be as common as your office with the door shut or—even better and more effective—a specific place where you only go when you want to achieve depth, for example, a quiet library, or a conference room if you are running away from noisy colleagues on an open floor office. “Regardless of where you work, be sure to also give yourself a specific time frame to keep the session a discrete challenge and not an open-ended slog.”

2. How you’ll work once you start to work. “Your ritual needs rules and processes to keep your efforts structured.” For instance, you can set up a goal of the number of words produced per interval of time, and/or you can turn off distractions completely such as disconnecting from the Internet or putting your phone on do not disturb mode. This is important because, “without this structure, you’ll have to mentally litigate again and again what you should and should not be doing during these sessions and keep trying to assess whether you’re working sufficiently hard. These are unnecessary drains on your willpower reserves.”

3. How you’ll support your work. “Your ritual needs to ensure your brain gets the support it needs to keep operating at a high level of depth. For example, the ritual might specify that you start with a cup of good coffee, or make sure you have access to enough food of the right type to maintain energy, or integrate light exercise such as walking to help keep the mind clear.” Make sure you have all you need at your disposal, much as the chefs do with their mise-en-place way of working and overall philosophy. (If you have 7 minutes, read or listen to this NPR story about what we can learn from the way chefs organize.)

“To maximize your success, you need to support your efforts to go deep. At the same time, this support needs to be systematized so that you don’t waste mental energy figuring out what you need in the moment.” – Cal Newport

These three points to consider as you build your ritual are mere starting points. Newport says that crafting that ritual that will best serve you will take experimentation, so be willing to tweak and iterate until you find what works best for you. It’ll be worth it!

ACTION

TODAY: Carve out a slice of your day to do some deep work and, in the beginning, do some thinking and preparing, according to what you know you will need to succeed in your session. Make a list so that you can replicate it next time you need to go deep.

FUTURE: Tweak, tweak, and tweak again until you figure out a ritual that feels right for you. Keep on doing your ritual every time you intend to do deep work. In the words of Newport: “To work deeply is a big deal and should not be an activity undertaken lightly. Surrounding such efforts with a [ritual] accepts this reality—providing your mind with the structure and commitment it needs to slip into the state of focus where you can begin to create things that matter.”

Please share this post with someone who’s looking at doing deep work! Email, Facebook, Twitter.

The AEIOU method

The AEIOU method

Estimated reading time: 3 minutes, 39 seconds.

EntreGurus-Book-Designing Your Life-Bill Burnett Dave EvansTODAY’S IDEA: The AEIOU method

— From Designing Your Life: How to Build a Well-Lived, Joyful Life by Bill Burnett and Dave Evans.

Are you crystal clear on what you want? Often times, we are not. Sometimes we definitely know what we don’t want, but we have a hard time articulating what we do want.

How should we go about this?

Enter life designers Bill Burnett and Dave Evans, who have put together one of the most successful courses at Stanford University that teaches “how to use design to figure out what you want to do when you grow up.” Since they had lots of requests from people not enrolled at Stanford to take their course, they decided to write a book—Designing Your Life—to be able to bring this knowledge to everyone.

The book helps reframe some of our most common dysfunctional beliefs about life, and it’s full of exercises to give us the tools to design our life at whatever stage we may be. One of those exercises is called the AEIOU method. It helps us make detailed and accurate observations on when and where we are engaged and energized, and it helps us reflect upon that.

The method is quite simple, but it has profound results. In a particular situation, write down the answers to these questions:

A = Activities. “What were you actually doing? Was this a structured or an unstructured activity? Did you have a specific role to play [e.g.] (team leader) or were you just a participant [e.g.] (at the meeting)?”

E = Environments. “Our environment has a profound effect on our emotional state. You feel one way at a football stadium, another in a cathedral. Notice where you were when you were involved in the activity. What kind of a place was it, and how did it make you feel?”

I = Interactions. “What were you interacting with—people or machines? Was it a new kind of interaction or one you are familiar with? Was it formal or informal?”

O = Objects. “Were you interacting with any objects or devices—iPads or smartphones, hockey sticks or sailboats? What were the objects that created or supported your feeling engaged?”

U = Users. “Who else was there, and what role did they play in making it either a positive or a negative experience?”

The authors recommend using AEIOU to “zoom in effectively and discover specifically what it is that is or isn’t working for you.” Here’s an example from the book to further clarify how this method works:

Lydia is a contract writer. She works to help experts document their procedures in manuals. And she’d come to conclude that she hated working with people—mostly because of how awful she felt after going to meetings, and how great she felt when she got to write all day. She was wondering how she could make a living without ever going to a meeting again… When she zoomed in, she observed that she actually liked people fine—when she got to meet with only one or two of them and either work hard on the writing or do rapid brainstorming on new project ideas (activity). She hated meetings about planning, schedules, and business strategy and any meeting with more than six people in it; she just couldn’t track all the different points of view (environment). She realized that she was just an intense and focused worker, and that her intensity could be either nurtured or frustrated by other people (users), depending on the form of collaboration (interactions).

As you can see, this exercise brings much clarity. The important thing, the authors say, is to “record whatever comes up and not to judge yourself—there are no right or wrong feelings about your experience.” This info will be very helpful in figuring out what you do want!

ACTION

TODAY: Is there any area of your life (health, work, play, love) where a bit of clarity as to what you want could come in handy? Set aside some time to start this exercise today.

FUTURE: Continue with this exercise for as long as you think it’s necessary to zoom in and get the clarity you need. Remember not to judge yourself, simply observe and you will start seeing some patterns emerge. These patterns will help you figure out what you want. Do this exercise every time you feel you need to discover what is working and what is not.

Know someone who could get some clarity? Please share this post with that person via emailFacebook or Twitter, thank you!

The Law of Creativity

The Law of Creativity

Estimated reading time: 3 minutes, 20 seconds.

EntreGurus-Book-The 100 Absolutely Unbreakable Laws of Business Success-Brian TracyTODAY’S IDEA: The Law of Creativity

— From The 100 Absolutely Unbreakable Laws of Business Success by Brian Tracy.

The Law of Creativity states that “Every advance in human life begins with an idea in the mind of a single person.”

“Ideas are the key to the future,” says author Brian Tracy in The 100 Absolutely Unbreakable Laws of Business Success. “It is the ideas you generate, more than anything else, that will enable you to solve your problems, overcome your obstacles, and achieve your goals.”

Take a look around you: your clothing, the furniture, the appliances, the products and services that you use… every single one of those things was an idea in somebody’s mind before becoming a reality. And the beauty of this law is that it doesn’t stop there. Tracy adds four corollaries to this Law that make it so much better, stronger, and much more powerful:

1st corollary: Your ability to generate constructive ideas is, to all intents and purposes, unlimited. Therefore your potential is unlimited as well. Tracy explains this beautifully: “Ideas are a mode of transportation, a vehicle that you can use to take yourself from wherever you are to wherever you want to go. Your job is to generate as many ideas as possible, evaluate them carefully against your current goals, and then take action on them.” Two things to remember here: (1) there is no such thing as a shortage of ideas and, (2) as Seth Godin says, “you can’t have good ideas unless you’re willing to generate a lot of bad ones.”

2nd corollary: Whatever the mind of man can conceive and believe, it can achieve. –Napoleon Hill.Your mind is designed in such a way that you cannot have an idea on the one hand without also having the ability to bring that idea into reality on the other. […] The only question you have to answer is, how badly do you want it?”

3rd corollary: Imagination rules the world. – Napoleon Bonaparte. “Our entire man-made world is the result of thought brought into reality.” As Bill Burnett and Dave Evans so aptly put it in their book Designing Your Life, “Everything that surrounds us was designed by someone. And every design started with a problem.” And before there was design, there was the idea of that design in the person’s mind; it was the idea of how to solve a problem or how to make something better. A lot of things come to fruition because someone wants to scratch his/her own itch and the solution is successful enough to be shared.

4th corollary: Imagination is more important than facts. – Albert Einstein. “An idea or an insight at a critical moment can be the turning point in your life. All great changes in human life and destiny begin with an idea that enables you to see things differently and to take an action that you would not have taken in the absence of that idea.”

ACTION

TODAY: Tracy suggests practicing the “Mindstorming” method of idea generation for any and all problems. Here’s how it works:

  1. At the top of a sheet of paper, write down any goal or problem you have in the form of a question. Then, write 20 answers to the question. Your answers must be in the present tense as if you are doing them already.
  2. Pick at least one idea or answer from your list of 20, and take action on it immediately. This will ensure the creativity and ideas keep flowing all day long and, the more ideas have, the greater the opportunity to find the one(s) that work best to solve your problem or attain your goal.

FUTURE: “Do this mindstorming exercise every day for a week, first thing in the morning, for whatever question or goal is most important to you at the moment,” says Tracy. “You will be amazed at the quantity and quality of ideas that spring from your imagination when you ask yourself the right questions and then write down the answers.”

Know someone who needs to let his/her ideas lose? Please share this post via emailFacebook or Twitter, thanks!

25 ways to complete your incompletes

Estimated reading time: 2 minutes, 45 seconds.

EntreGurus-Book-The Success Principles-Jack CanfieldTODAY’S IDEA: 25 ways to complete your incompletes

— From The Success Principles™: How to Get from Where You Are to Where You Want to Be by Jack Canfield

“Are there areas in your life where you’ve left uncompleted projects or failed to get closure with people? When you don’t complete the past, you can’t be free to fully embrace the future,” says Jack Canfield in The Success Principles. By devoting attention to these incompletes and unfinished tasks or projects, you are taking energy and focus away from the things you should be doing—or the things you want to do. Canfield says that we only have so many “attention units” and we should focus those units “to completing present tasks and bringing new opportunities and abundance into [our] life.”

Canfield suggests continually asking, “What does it take to actually get this task completed?” At that point you can move forward with the next steps that will lead you to completion: filing the completed paperwork, mailing in the forms, etc. “The truth is that 20 things completed have more power than 50 things half completed. One finished book, for instance, that can go out and influence the world is better than 13 books you’re in the process of writing.”

So, what to do about this?

In addition to the 4 Ds—Do it, Delegate it, Delay it or Dump it—Canfield suggests scheduling a completion weekend and devoting 2 full days to completing as many things as possible. He provides the following list of 25 categories as a starting point and suggests you add your particular items. He also recommends selecting just four items and completing them, then moving on to another four, and so on. “At a minimum,” says Canfield, “I encourage you to clean up one major incomplete every 3 months.”

Here’s the initial list for you, it contains both personal and professional suggestions. Happy completing!

1. Former business activities that need completion.
2. Promises not kept, not acknowledged, or not renegotiated.
3. Unpaid debts or financial commitments (money owed to others or to you).
4. Closets overflowing with clothing never worn.
5. A disorganized garage crowded with old discards.
6. Haphazard or disorganized tax records.
7. Checkbook not balanced or accounts that should be closed.
8. “Junk drawers” full of unusable items.
9. Missing or broken tools.
10. An attic filled with unused items.
11. A car trunk or backseat full of trash.
12. Incomplete car maintenance.
13. A disorganized basement filled with discarded items.
14. Credenza packed with unfiled or incomplete projects.
15. Filing left undone.
16. Computer files not backed up or data needing to be converted for storage.
17. Desk surface cluttered or disorganized.
18. Family pictures never put into an album.
19. Mending, ironing or other piles of items to repair or discard.
20. Deferred household maintenance.
21. Professional relationships with unstated requests, resentments, or appreciations.
22. People you need to forgive.
23. Time not spent with people you’ve been meaning to spend time with.
24. Incomplete projects or projects delivered without closure or feedback.
25. Acknowledgments that need to be given or asked for.

ACTION

TODAY: Check the list and add your own incompletes that come to mind. Determine if there is any task that you can complete today. If so, get it done — woohoo!

FUTURE: Pick a date in your calendar and schedule your first completion weekend. Make it a habit to schedule them at least once a quarter.

Know someone who could benefit from completing some incompletes? Please share this post via emailFacebook or Twitter, thanks!

7 Steps to making a Mind Map

Estimated reading time: 4 minutes, 0 seconds.

EntreGurus-Book-Mind Map Handbook-Tony BuzanTODAY’S IDEA: 7 Steps to making a Mind Map

— From Mind Map Handbook: The ultimate thinking tool by Tony Buzan

In psychology, there are two things that the brain needs in order for learning to take place: association and imagination. But this is nothing new according to Tony Buzan, author of over 100 books on learning and education. Centuries ago the Greeks devised helpful memory systems—based on association and imagination as well—that enabled them to recall hundreds, and even thousands, of facts.

And studying the Greeks, Leonardo Da Vinci, and other creatives, is exactly how Buzan came up with the idea of Mind Maps:  a graphical representation of information—using imagination and association—to capture ideas and projects in a way that can be easily recalled, understood and explained.

“A Mind Map is the ultimate organizational thinking tool. [It’s] the easiest way to put information into your brain and to take information out of your brain—it’s a creative and effective means of note-taking that literally ‘maps out’ your thoughts.”

All Mind Maps begin at the center (of the page, the screen, etc.) and, from there, branches radiate out. Mind Maps are colorful, and filled with lines, symbols, words and images that help our brains organize information. Buzan says, “With a Mind Map, a long list of boring information can be turned into a colorful, memorable, highly organized diagram that works in line with your brain’s natural way of doing things.” If you’ve never seen a Mind Map, here’s a gallery of them in Buzan’s page, and here are the results of a Google search, so that you can see that you’re only limited by your imagination. Since Wimbledon just finished yesterday, here’s a Mind Map about Tennis.

Mindmap

Tennis Mindmap. By http://mindmapping.bg [CC BY-SA 2.5 (https://creativecommons.org/licenses/by-sa/2.5)], via Wikimedia Commons

So, what do we need to create a Mind Map? Very simple: blank paper, colored pens and pencils, and your imagination. In a pinch, any pen or pencil will do, I’ve done them on them on the back of a napkin with black eyeliner… Alternatively, I also use MindMeister, an online program (free and paid options) and there are many other online/offline apps and software options that you can use. The author’s own program is called iMindMap, but I must confess I’ve never used that one.

Mind Maps will help you to “be more creative, save time, solve problems, concentrate, organize and clarify your thinking, pass exams with good grades, remember better, study faster and more efficiently, make studying a breeze, see the ‘whole picture,’ plan, communicate,” and much more!

Buzan shares seven steps to making a Mind Map. I’m including them here verbatim and with the exact same format/emphasis for you. Since Buzan is from England, you will also notice the British spelling of some words (how fun!), so I’ve left them intact as that’s how they appear in the book.

1. Start in the CENTRE of a blank page turned sideways. Why? Because starting in the centre gives your Brain freedom to spread out in all directions and to express itself more freely and naturally.

2. Use an IMAGE or PICTURE for your central idea. Why? Because an image is worth a thousand words and helps you use your Imagination. A central image is more interesting, keeps you focused, helps you concentrate, and gives your Brain more of a buzz!

3. Use COLOURS throughout. Why? Because colours are as exciting to your Brain as are images. Colour adds extra vibrancy and life to your Mind Map, adds tremendous energy to your Creative Thinking, and is fun!

4. CONNECT your MAIN BRANCHES to the central image and connect your second- and third-level branches to the first and second levels, etc. Why? Because your Brain works by association. It likes to link two (or three, or four) things together. If you connect the branches, you will understand and remember a lot more easily.

5. Make your branches CURVED rather than straight-lined. Why? Because having nothing but straight lines is boring to your Brain.

6. Use ONE KEY WORD PER LINE. Why? Because single key words give your Mind Map more power and flexibility.

7. Use IMAGES throughout. Why? Because each image, like the central image, is also worth a thousand words. So if you have only 10 images in your Mind Map, it’s already the equal of 10,000 words of notes!

Happy Mind Mapping!

ACTION

TODAY: Think of a project or an idea with which you need to deal. Capture it on paper by doing a mind map. Enjoy the process and the ideas, clarity and new angles that will come to you by doing this exercise.

FUTURE: Keep mind mapping as a handy tool when you need to manage information or turn the complex into simple-to-see and understand. I’ve used mind mapping for many years now and the clarity and organization they bring to my jumbled thoughts always helps me figure out the structure of my projects better.

Know someone who could benefit from mind mapping? Please share this post! Email, Facebook, Twitter.

The MENTOR Model

Estimated reading time: 3 minutes, 9 seconds.

EntreGurus-Book-One Minute Mentoring-Ken Blanchard and Claire Diaz-OrtizTODAY’S IDEA: The MENTOR Model

— From One Minute Mentoring: How to Find and Work With a Mentor—and Why You’ll Benefit from Being One by Ken Blanchard and Claire Diaz-Ortiz

I really like the One Minute series of books by Ken Blanchard. In this particular instance, he co-wrote with Claire Diaz-Ortiz—his mentee—a fictional parable about mentorship filled with insights and helpful tips. The story shows both sides of the mentor/mentee equation, and what it takes to become or find one. It’s a short book, a quick read, and the story is very relatable, whether you’ve been a mentor, a mentee, or both. I won’t say more in case you’d like to read it!

What I want to highlight is the MENTOR Model that the authors created, drawing from the most important points and main lessons about mentoring. Since many of you have asked about mentorship, I thought I’d share this as a way to help you find or become a mentor.

The MENTOR Model is an acronym. Let’s look at each of the letters.

M = Mission. It’s important that both mentor and mentee share key values and key intentions. Once this has been done, then both (together preferably) can “create a vision and purpose for the future mentoring partnership.” Remember that mentoring adds value to both sides of the equation.

E = Engagement. Agree and set the parameters for engagement in a way that adapts to both persons’ activities, personalities, and schedules. Will there be face-to-face meetings? How often? Will there be scheduled calls? How about impromptu ones? Is text messaging ok? How about email? “Mentoring partnerships require both the flexibility to engage in digital communication and the power of in-person meetings when possible.” The authors recommend making a commitment to regular meetings, even if they have to be virtual.

N = Networking. “Cultivating productive relationships is a major key to success.” By virtue of the connection with your mentor/mentee, you can expand your network as well. However, tread carefully and very respectfully on the other’s networking contacts and always ask for permission to reach out or, even better, introductions.

T = Trust.. “Building trust takes time—and it can be destroyed in an instant. […] Build and maintain trust with your mentoring partner by telling the truth, staying connected, and being dependable.” As the relationship progresses, trust will deepen, yet always remember that honesty and clear communication are key to this (and any other) relationship.

O = Opportunity. “A mentoring partnership is a two-way street—both partners have opportunities to bring to the table. […] As a mentoring partner, you’ll have access to personal and business opportunities that simply aren’t available to non-mentors and non-mentees.” Being in a mentoring relationship brings wonderful opportunities for both to grow. Purposefully create opportunities for your mentor/mentee to further help out with the mission and purpose that you stated at the beginning.

R = Review and Renewal. “Schedule a regular time to review progress and renew your mentoring partnership.” Doing this, say, once a year (or perhaps more often) will keep both of you on track. Make sure to add them to your calendar when you create your mission statement. And also determine at the time what “success” for each review will look like. That way you will know whether you achieved your goal or you need to figure out other strategies to do so.

ACTION

TODAY: Are you looking for a mentor? Are you looking to mentor someone? Either way, reach out to your network and start looking! You will build a wonderful relationship and open up great opportunities for you and your mentoring partner in many ways.

FUTURE: Having a mentor or being one is a rich, rewarding, and enlightening experience. Remember to pay it forward.

Know someone who is looking for a mentor or who wants to become one? Please share this post! Email, Facebook, Twitter.