by Helena Escalante | Accountability, Celebration, Goals, Growth, Habits, Mindset, Planning, Productivity, Time, Tools
Estimated reading time: 2 minutes, 33 seconds
TODAY’S IDEA: The key to productivity? Forget about annual goals!
— From The 12 Week Year: Get More Done in 12 Weeks than Others Do in 12 Months by Brian Moran and Michael Lennington
As odd as this sounds, “annual goals and plans are often a barrier to high performance,” say Brian P. Moran and Michael Lennington, productivity gurus and authors of the wonderful book The 12 Week Year. The key to productivity, they say, is to discard annual goals.
The authors make the assertion that “there is no question you will do better with annual goals and plans than without any goals or plans.” However, they have found that thinking in yearly increments inherently limits performance.
How is this possible?
It’s actually very simple: we all fall into the trap of annualized thinking. This is the mistaken belief that there’s a lot of time left in the year to do whatever we want and that, at some point, later in the year, “we will experience a significant improvement in results.”
The biggest mistake of all, though, is having an optimistic delusion that we will be able to have much more time later to catch on and do what we haven’t done at this point.
“The fact is that every week counts! Every day counts! Every moment counts! We need to be conscious of the reality that execution happens daily and weekly, not monthly or quarterly.”
Thinking in shorter time frames—12 weeks for example—is a much better way to accomplish your goals. This is the key to productivity: working in sprints.
“The result is a heightened sense of urgency and an increased focus on the critical few, those important core activities that drive success and fulfillment, and the daily executions of those items to guarantee the achievement of your long-term objectives.” By virtue of having the deadline near, you never lose sight of it, and this period is long enough to accomplish things and short enough to have a constant sense of urgency and thus, a bias for action.
And, of course, at the end of every sprint, you have a celebration—just as you would at the end of the year. It may be big or small, but you take some time to enjoy what you’ve just accomplished, reflect on what went well and what didn’t, rest, reenergize, and get ready for the next sprint.
Want to try one of these working sprints out with me? I’m running another one of my Achieve in 90 (90-day sprint program) after the New Year and will be opening registration soon. Sign up here to be notified when it’s open.
ACTION
TODAY: As the New Year approaches, think about a goal that you could accomplish in a sprint. Set the time in your calendar and try it out. (Spoiler alert: You’ll never want to come back to annualized thinking after that!)
FUTURE: Set the habit of working in sprints. While 12 weeks is fantastic, sometimes you may need just a month instead, depending on your goal: you set the timeframe and deadlines. It works incredibly well and you’ll love it.
Know someone who would like today’s idea? Please share this post via email, Facebook, Twitter, or LinkedIn, thank you!
by Helena Escalante | Accountability, Goals, Growth, Mindset, Productivity, Time, Tools
Estimated reading time: 2 minutes, 6 seconds.
TODAY’S IDEA: One Question You Must Ask to Use Your Time Optimally
— From The ONE Thing: The surprisingly simple truth behind extraordinary results by Gary Keller with Jay Papasan (watch the book trailer)
“The way to get the most out of your work and your life is to go as small as possible,” say Gary Keller and JayPapasan, authors of The One Thing.
“Going small,” they continue, “is ignoring all the things you could do and doing what you should do. It’s recognizing that not all things matter equally and finding the things that matter most. It’s a tighter way to connect what you do with what you want. It’s realizing that extraordinary results are directly determined by how narrow you can make your focus.”
Because we only have so much time and energy, if we try to do too much we’ll end up spreading ourselves too thin. Thus, Keller and Papasan offer the following one question—which they call The Focusing Question—to get us laser focused on obtaining extraordinary results:
“What’s the ONE Thing I can do such that by doing it everything else will be easier or unnecessary?”
Extraordinary results do not happen in a vacuum. They happen as a result of the choices we make and the actions we take, at all levels. And while tremendously simple at first glance, we shouldn’t underestimate the power of this one question, because it can lead us to answer…
“Not only ‘big picture’questions (Where am I going? What target should I aim for) but also ‘small focus’ ones as well (What must I do right now to be in the path to getting the big picture? Where’s the bulls-eye?). It tells you not only what your basket should be, but also the first step toward getting it. It shows you how big your life can be and just how small you must go to get there. It’s both a map for the big picture and a compass for your smallest next move. […] It leads you to the first domino.”
Let me, then, close this post by asking you: What’s the ONE Thing you can do such that by doing it everything else will be easier or unnecessary?
ACTION
TODAY: Ask The Focusing Question again and again. The answer, each time, will be your priority.
FUTURE: Keep asking again and again. If you focus on whatever the answer is (your priority at the moment), you will be working towards your goals and knowing that you are going in the right direction.
Know someone who would benefit from asking this one question to get laser-focused on his or her goals? Please share this post via Facebook, Twitter or LinkedIn. Thanks!
by Helena Escalante | Goals, Growth, Mindset, Planning, Productivity, Time, Tools, Wellbeing
Estimated reading time: 3 minutes, 4 seconds.
TODAY’S IDEA: How to Cure a Productivity Hangover
— From Laura Vanderkam’s email series “Just a minute” sent December 1, 2018: How to Cure a Productivity Hangover
As I’ve been immersing myself in productivity and goal-setting topics in preparation for the New Year, I received this great newsletter from Laura Vanderkam.
The race to the end of the year is a sprint, and many of us are putting things aside to clear the way and finish our goals with a bang.
And sometimes what happens is that, “You’ve been working hard. You’ve hurtled toward a huge deadline. You made it happen. Now it’s time to deal with everything else in life that you put off. But you just…can’t.”
This is what Vanderkam calls a productivity hangover. And just as a regular hangover, the only cures are time and sleep.
“But if a vacation isn’t possible right now,” says Vanderkam, “a few other strategies can help.” And she offers the following activities with a preceding note: “You don’t need to feel motivated to get stuff done. Inspiration is like Santa Claus. Nice to believe in, but at a certain point you learn to make other plans.”
So, here are those other plans:
Make a list. “You’re not committing to actually doing anything. You’re just listing out the things you need to do at some point. I find that list-making takes less energy and produces less resistance than the actual work itself, and sometimes seeing obligations in black and white makes them seem less overwhelming.”
Work on something you like. “Surely something on your list is reasonably enjoyable (if not, you’ve got a bigger problem than a productivity hangover!). Tackle this task first. But…
Set a time limit. Yes, even with work you like! Assign yourself 20 minutes of this first task. That’s it. This strict limit has two upsides: first, you might accomplish more than you think you will, but just as important, after 20 minutes, you’ll be able to cross an item off your to-do list. You did exactly what you set out to do. This sense of success is highly motivational, and progress creates its own momentum.”
Pace yourself. “Study your list of obligations. It’s unlikely everything needs to be done today. So assign yourself three items a day (or so) over the next few days. Knowing when something will get done can help you relax, and getting through three things doesn’t seem too hard. No need to work yourself into a pity party over that. Continue to set time limits (an hour per item, max).”
Reward yourself. “Once you tackle your three assignments, celebrate. Go for a walk. Go buy (or make yourself) a cup of coffee. Read those articles you keep saying you’re going to read. Go chat with a work friend — well, as long as she’s not hurtling toward a deadline herself.”
Have you ever had to work when you did not feel motivated to do so? How did you find the energy? What did you think or tell yourself that made you do it? I’m very curious, please let me know in the comments here.
ACTION
TODAY: If you are sprinting towards the end of the year, you may have to put aside a few things to get other ones accomplished. Make a list of several things that truly motivate you, so that if you get a productivity hangover, you can fall back on those things that help you bounce back up faster.
FUTURE: Whether it’s a sprint in December or some other project that leaves you depleted throughout the year, go back to your motivation list and come back to this post to put Vanderkam’s suggestions into practice.
Know someone who would like this post? Please share it with your circles via Facebook, Twitter or LinkedIn, thanks!
by Helena Escalante | Accountability, Goals, Habits, Leadership, Mindset, Planning, Time, Tools
Estimated reading time: 2 minutes, 35 seconds:
TODAY’S IDEA: Accountability is a Choice – Part 2
— From The 12 Week Year: Get More Done in 12 Weeks than Others Do in 12 Months by Brian Moran and Michael Lennington
Yesterday we learned that, unfortunately, when we think of accountability we tend to see it under a negative light. When we think or hear that someone must be accountable for something or that we need to keep people accountable, we are usually referring to consequences.
Accountability is ownership, and it is based on the fundamental concept that we all have freedom of choice.
And precisely because of this last point, the authors mention how easy it is to develop a tendency to look outside ourselves for things to change and improve: “we’re waiting on the economy to pick up, the housing market to turn around, or for our company to come up with a new product, more competitive pricing, or better advertising.”
We don’t have any control over that, yet “it’s easy to become a victim to outside circumstances, spending time and energy hoping and imagining what our lies would be like if the world around us were different, believing that these are the keys to improving our results.”
“The only things you control are your thinking and your actions. But those are enough if (and it’s a big if) you are willing to own them.”
Recently, I heard my friend Evan Horowitz, CEO of Movers+Shakers, say that the things that hold us back can be grouped into three categories:
- Out There: Competitors, employees, economy, industry, trends, customers, family, etc. These are things over which we have no control.
- In Here: Our time allocations, self-discipline, skills, risk-taking, emotional patterns, procrastination, perfectionism, etc. These are things over which we definitely have control and choice.
- Neither Here Nor There: In this category are those thoughts about which we have absolutely no control either and cannot choose to act with anything other than acceptance. So let’s not get hung up on trying to get more hours in the day, or how unfair life is that we do not have a rich uncle who has left us a big inheritance, etc.
Lastly, Moran and Lennington emphasize that accountability is anything but passive. On the contrary, it is active and empowering. “True accountability actively confronts the truth, it confronts with freedom of choice and the consequences of those choices. In this way accountability is extremely empowering, but you must be willing to confront reality and the truth of your situation.”
In closing, I’ll leave you with this great quote from the book:
“When you understand that true accountability is about choice and taking ownership of your choices, everything changes. You move from resistance to empowerment, from limits to possibilities, and from mediocrity to greatness.”
ACTION
TODAY: You are the only person that can hold yourself accountable. Reinforce the thought patterns of ownership in your mind every step of the way.
FUTURE: When you find yourself thinking about things that are out of your control, gently bring your focus to those things over which you indeed have a choice.
Know someone who would like to read this post and change their perspective about accountability? Please share this post via email, Facebook or Twitter, thank you!
by Helena Escalante | Accountability, Creativity, Goals, Habits, Mindset, Miniseries, Planning, Time, Tools
Links to other parts of this miniseries:
New Habits: How to Ensure They Stick – Part 1
New Habits: How to Ensure They Stick – Part 2
New Habits: How to Ensure They Stick – Part 3
New Habits: How to Ensure They Stick – Part 4
Estimated reading time: 2 minutes, 56 seconds.
TODAY’S IDEA: New Habits: How to Ensure They Stick – Part 5
— From Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones by James Clear
So far, in this miniseries we’ve been learning how to make new habits stick. Yet one of the things we haven’t talked about is how to stay focused on achieving your goals when you get bored.
James Clear, the author, recalls meeting an elite sports coach and asking him, “What’s the difference between the best athletes and everyone else? What do the really successful people do that most don’t?”
Clear remembers the coach answering first with the things you might expect: “genetics, luck, talent…” but then he said, “At some point it comes down to who can handle the boredom of training every day, doing the same lifts over and over and over.”
The coach’s answer surprised Clear, who had at that moment a shift in perspective:
“Mastery requires practice. But the more you practice something, the more boring and routine it becomes. […]
People talk about getting ‘amped up’ to work on their goals. Whether it’s business or sports or art, you hear people say things like, ‘It all comes down to passion.’ Or, ‘You have to really want it.’ As a result, many of us get depressed when we lose focus or motivation because we think that successful people have some bottomless reserve of passion. But this coach was saying that really successful people feel the same lack of motivation as everyone else. The difference is that they still find a way to show up despite the feelings of boredom. […]
The greatest threat to success is not failure but boredom. We get bored with habits because they stop delighting us. The outcome becomes expected. And as our habits become ordinary, we start derailing our progress to seek novelty. […] As soon as we experience the slightest dip in motivation, we begin seeking a new strategy—even if the old one was still working.”
So, what to do about boredom then?
You have to anticipate that it will happen and, when it does, accept it and welcome it into your life. Clear says, “You have to fall in love with boredom.”
There will be days when you don’t feel like doing your habit. And many others when you’ll think of not showing up, or not finishing, or quitting altogether, but “if you only do the work when it’s convenient or exciting, then you’ll never be consistent enough to achieve remarkable results.”
ACTION
TODAY: What habit are you bored with? How can you fall in love with that boredom? Go through a mental list of the immense benefits of sticking to it—despite the boredom—vs. quitting. Find that point where your mind shifts and you “fall in love with boredom,” that is, fall in love with the results. Perhaps instead of thinking “This is a great habit, BUT…” you can exchange the BUT for an AND to accept and welcome the boredom and the long-term results that sticking to the habit will bring.
FUTURE: With any habit, anticipate that boredom will occur. It’s not a matter of if, but when. Knowing what to expect will enable you to think of a plan and set up a rule to handle it. Take a look at this recent post from this miniseries on setting rules for guiding future behavior, and create your own: “When boredom strikes and I don’t feel like doing [YOUR HABIT], then I will [YOUR RULE].”
Know someone who is about to quit due to boredom? Please share this post with them via email, Facebook or Twitter, thank you!
by Helena Escalante | Accountability, Creativity, Goals, Habits, Mindset, Miniseries, Opportunity, Planning, Time, Tools
Links to other parts of this miniseries:
New Habits: How to Ensure They Stick – Part 1
New Habits: How to Ensure They Stick – Part 2
New Habits: How to Ensure They Stick – Part 3
Estimated reading time: 3 minutes, 11 seconds.
TODAY’S IDEA: New Habits: How to Ensure They Stick – Part 4
— From Atomic Habits: An Easy & Proven Way to Build Good Habits & Break Bad Ones by James Clear
In the past three posts (1, 2, 3) we’ve been learning how to cue and stack our new habits to ensure we’re successful in making them last. Today, we will learn one more great technique from James Clear, habit guru, in his book Atomic Habits.
Clear tells the story of Ronan Byrne, an electrical engineering student in Ireland who knew he needed to exercise more but loved to binge-watch Netflix. Trying to connect these two seemingly opposite activities, he hacked his stationary bike in such a way that it would allow him to watch Netflix only if he was pedaling beyond a certain speed.
Clear says that what Byrne was doing is called temptation bundling, and this is a method to make the new habits we want to build more attractive and desirable. “Temptation bundling works by linking an action you want to do with an action you need to do,” and the latter may not always be something that’s easy or that you’re too keen on… “In Byrne’s case, he bundled watching Netflix (the thing he wanted to do) with riding his stationary bike (the thing he needed to do).”
“You’re more likely to find a behavior attractive if you get to do one of your favorite things at the same time. Perhaps you want to hear about the latest celebrity gossip, but you need to get in shape. Using temptation bundling, you could only read the tabloids and watch reality shows at the gym. Maybe you want to get a pedicure but you want to clean your email inbox. Solution: only get a pedicure while processing overdue work emails.”
Temptation bundling is one of the tactics used to apply a psychology theory known as Premack’s Principle. It states that “more probable behaviors will reinforce less probable behaviors,” thus we can condition ourselves to do the less probable or desirable behavior if it’s tied to doing something enjoyable and that we really want to do.
So far so good. Here’s where it gets better: What if we combine temptation bundling with habit stacking? Hmmmm, now we’re talking!
Clear gives us the formula to set the rules to guide our behavior and make our new habits stick:
- After [CURRENT HABIT], I will [HABIT I NEED].
- After [HABIT I NEED], I will [HABIT I WANT].
Here are some examples to illustrate it.
If you want to watch sports, but you need to make sales calls:
- After I get back from my lunch break, I will call three potential clients (need).
- After I call three potential clients, I will check ESPN (want).
If you want to check Facebook, but you need to exercise more:
- After I pull out my phone, I will do ten burpees (need).
- After I do ten burpees, I will check Facebook (want).
“The hope is that eventually you’ll look forward to calling three clients or doing ten burpees because it means you get to read the latest sports news or check Facebook. Doing the thing you need to do means you get to do the thing you want to do. […] Engineering a truly irresistible habit is a hard task, but this simple strategy can be employed to make nearly any habit more attractive than it would be otherwise.”
ACTION
TODAY: Make a list of things you need to do and one of the things you want to do. Crosscheck them for bundling opportunities.
FUTURE: Whenever you find yourself resisting something that you need to do, try pairing it with a very attractive opportunity to do something you want. The more anticipation you build the better and more motivated you’ll be to act.
Know someone who would benefit from temptation bundling to set up a new habit? Please share this post via email, Facebook or Twitter, thank you!
